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Project Award Notice (PAN)
A Project Award Notice (PAN) is prepared and distributed by DRDA to the Principal Investigator and serves to establish the project/grant number for the project. Special terms and conditions of the award are identified, including cost-sharing commitments, and key personnel responsible for assisting in the administration of the project are listed on the PAN. Subsequent changes in terms and conditions, additional funding, time extensions, and other modifications will be identified by a Project Award Change (PAC) form, distributed by DRDA.
The Project Award Notice is sent to everyone who has signed the Project Approval Form (PAF). The more detailed award documentation materials are included only with the PAN that is sent to the Project Director/Principal Investigator. Copies of any award documentation materials may be requested by contacting the Project Representative listed on the PAN.
Electronic Distribution
In March 2005, DRDA began using e-mail messages with electronic attachments to deliver notices, including the PAN, PAC and award documents. The electronic system will be implemented in phases, with phase one involving only NIH awards.
See an example email.
The email distribution will be:
PAN/PAC and award to:
- PI
- Unit Chair as registered in Blue Pages
- Dean as registered in Blue Pages
- Pre and post award Administrative Point of Contact listed on PAF
PAN/PAC only:
- All other PAF signers including cost sharing signers and departmental contacts
- Participating Investigators listed on PAF
When a NIH grant has been processed an email will be prepared that will contain two PDF files. One will be the PAN or PAC (as appropriate) and the second will be the NIH grant award document. The e-mail subject will cite the DRDA number.
Please be sure your department contact information is up-to-date in the DRDA database of unit administrators/contacts aka "Blue Pages."
This electronic notification is intended to provide information needed for timely project initiation and management. Project data are better obtained from PRISM, which is updated the evening after the PAN/PAC is e-mailed.
Funds Distribution
The distribution of funds in support of the sponsored activities is detailed on a Project Budget Report, which is sent each month to the Project Director by Financial Operations. Should the Project Director want to modify the budget distribution, the proposed changes may be made on a Project Budget (7471) Form , which should then be routed through the normal approval process. No administrative action needs to be initiated by the Project Director, however, if further changes are not required.
Last reviewed: March 2005