Project Award Notice

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Enclosed are two PDF files containing the official award notification from the sponsor and the Project Award Notice for DRDA # 00-0000.

IMPORTANT NOTE:

The project/grant and shortcode WILL NOT yet be active in the Financial and HRMS systems when you receive this message.

Listed below are a number of things the administrator can do before the project is active.

Share the PAN and copy of the grant or contract with others who need it.
Review the PAN for the terms of the grant/contract
Review the grant or contract for terms and conditions, deliverables, special reports.
Set up internal record-keeping systems.
Prepare 7471s to budget sub-project/grants, if relevant.
Prepare paperwork for item types, barcodes, and additional shortcodes if necessary.
Prepare paperwork to request sub-contracts, if relevant. If sub-contracts were written into your proposal, the PAN should include a memo describing the process you need to follow to request a sub-contract.
If the budget has been modified or a modular budget was submitted, a 7471 can be submitted to Sponsored Financial Operations before the project/grant is activated so that the budget is set up appropriately. (If your budget includes A-21 monitored expenses, the 7471 and justification should be directed to DRDA.)
Follow the directions on the front of the PAN to change the statement recipient if necessary.
Work with the Purchasing Department to request quotes for major equipment purchases.
Review faculty, staff and student appointments to prepare for appointment changes. Don't forget cost sharing appointments.
Request cost sharing transfers, if relevant.

If you have any questions about the above activities, please contact your Sponsored Programs Account Coordinator,__________, at______________or______________