Proposal Processing Deadlines

Effective December 1, 2006

Electronic applications: DRDA submit/launch
Examples: Grants.gov, FastLane (NSF), and NSPIRES (NASA)

No fewer than seven business days in advance of the deadline date:: fully signed Proposal Approval Form (PAF) and administrative shell
No fewer than four business days in advance of the deadline date:: the final, completed electronic file

Electronic applications: PI to submit/launch
Examples: IIPS (DOE), Proposal Central (used by many non-profit health organizations such as American Cancer Society), and American Chemical Society

No fewer than four business days in advance of the deadline date:

the fully signed Proposal Approval Form (PAF) and administrative shell.

Deadlines Summary
number of business days before items must arrive at DRDA by type of submission

Electronic

DRDA submits: 7 days: PAF & Admin Shell; 4 days : final, complete electronic file
PI submits: 4 days: PAF & Admin Shell

Paper Submissions

Total proposal:: 4 Days: final, complete PAF, Shell, & proposal
Two pieces, PI mails:: 4 days: PAF & Admin Shell
Two pieces, DRDA mails:: 7 days days: PAF & Admin Shell; 4 days: final, complete application

For all paper applications

If wish to submit as a complete package, asking DRDA to copy and submit:

No fewer than four business days in advance of the deadline date:
the PAF and final, completed application.

If wish to submit in two stages, with PI/unit responsible for final submission:

No fewer than four business days in advance of the deadline date:
the fully signed Proposal Approval form (PAF) and administrative shell.

If wish to submit in two stages, asking DRDA to copy and submit:

No fewer than seven business days in advance of the deadline date:
the fully signed Proposal Approval Form (PAF) and administrative shell;
and
No fewer than four business days in advance of the deadline date:
the final, completed paper application.

DRDA staff will do everything possible to get the proposal to the sponsor on time. However, as the amount of time for processing is reduced, so the chance for insurmountable obstacles increases. Certain parts of the review process lay outside of DRDA and therefore, are subject to the schedules of other offices. When there is sufficient lead time, DRDA staff can compensate for these problems. Therefore, faculty should make every effort to provide the maximum time possible for DRDA to process and adequately review their proposals.