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PROCESSING PROPOSALS
Proposal Approval Form (PAF)The PAF must be completed and routed with each proposal. The person submitting a proposal must obtain approval of the appropriate Department Head and Dean or Unit Director before sending the proposal to DRDA. More detail is available for filling out and routing the PAF. The Proposal Approval Form is filled out online. See: ePAF [takes you to the login screen] More about signatures |
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Proposal Processing Deadlines Effective December 1, 2006
Electronic applications: DRDA submit/launch
Examples: Grants.gov, FastLane (NSF), and NSPIRES (NASA)
No fewer than seven business days in advance of the deadline date:
fully signed Proposal Approval Form (PAF) and administrative shell;
No fewer than four business days in advance of the deadline date:
the final, completed electronic file
Electronic applications: PI to submit/launch
Examples: IIPS (DOE), Proposal Central (used by many non-profit health organizations such as American Cancer Society), and American Chemical SocietyNo fewer than four business days in advance of the deadline date:
the fully signed Proposal Approval Form (PAF) and administrative shell.
Submitting Electronic proposals directly to sponsors
To protect the interests of UM faculty and staff who submit proposals and the interests of the university, on-line or other electronic versions of proposals must be submitted first to the Division of Research Development and Administration. The investigator may then follow the sponsor's submission procedure. If any changes are made to the copy being sent, the new version must be forwarded to DRDA.
Order of Launch: DRDA staff will review and launch the proposals in the order they are received. Once DRDA has processed and launched all proposals that arrived at DRDA within the specified deadline, proposals that arrive later will be handled to the best of the staff's ability. Note that problems beyond DRDA control, such as corrupted files or Internet interruptions, may result in proposals not being launched in a timely fashion. It might well be possible that DRDA staff cannot correct or even send a late proposal.
For all paper applications
- If wish to submit as a complete package, asking DRDA to copy and submit:
No fewer than four business days in advance of the deadline date:
the PAF and final, completed application. - If wish to submit in two stages, with PI/unit responsible for final submission:
No fewer than four business days in advance of the deadline date:
the fully signed Proposal Approval form (PAF) and administrative shell. - If wish to submit in two stages, asking DRDA to copy and submit:
No fewer than seven business days in advance of the deadline date:
the fully signed Proposal Approval Form (PAF) and administrative shell;
and
No fewer than four business days in advance of the deadline date:
the final, completed paper application.
DRDA staff will do everything possible to get the proposal to the sponsor on time. However, as the amount of time for processing is reduced, so the chance for insurmountable obstacles increases. Certain parts of the review process are subject to the schedules of other offices. When there is sufficient lead time, DRDA staff can compensate for these problems. Therefore, faculty should make every effort to provide the maximum time possible for DRDA to process and adequately review their proposals.
As always, DRDA staff are available for questions, budgetary review, and other administrative help during the proposal preparation period in the weeks prior to the deadline.
Conflict of Interest Disclosures
If the disclosures are negative (that is, if it is determined there are no "significant financial interests" related to the proposed project), the Project Director will so certify by signing the Proposal Approval Form (PAF). The proposal and the PAF will then be further processed in the ordinary way.
Disclosures that may trigger State Law or are otherwise above the threshold of significant financial interests must be forwarded, along with a copy of the PAF, for review by the relevant Conflict of Interest Review Committee. Proposals may be submitted to external sponsors in order to meet established deadlines with the understanding that the review process must be completed satisfactorily before a sponsored award can be accepted.
Materials Transfer Approvals